Phone: 770.751.1110 • 888.VMTECH1 • 888.868.3241
13560 Morris Road, Suite 1000A, Alpharetta, GA 30004


Virtual Management Technologies Privacy Policy

Virtual Management Technologies (VMT) respects and protects the privacy of our users. This privacy statement is applicable to Virtual Management Technologies and all its affiliates. The VMT Privacy Policy covers the following two areas:

   A. Use of the VMT website
   B. Safe Harbor Policy

A.  VMT Website ( Usage

Personally Identifiable Information
VMT does not collect personally identifiable information about individuals except when such individuals specifically provide such information on a voluntary basis, such as by registering with VMT. VMT shall maintain appropriate safeguards, consistent with the standards of the industry, to ensure the security, integrity and privacy of information collected from individuals.

Personally identifiable information collected by or on will not be sold or otherwise provided to third parties without user consent. In addition, at the time a user provides personally identifiable information, he or she will have the opportunity to indicate whether he or she would like to "opt out" of receiving promotional and/or marketing information about other products and services from VMT. Upon request, VMT will use reasonable efforts to allow users to update/correct personal information previously submitted which the user states is erroneous to the extent such activities will not compromise privacy or security interests. Also, upon a user's request, VMT will use commercially reasonable efforts to functionally delete the user and his or her personal information from its database; however, it may be impossible to delete a user's entry without some residual information because of backups and records of deletions.

Notwithstanding the foregoing, visitors are advised that aggregate statistics on visitors will be compiled by VMT and used to conduct market research. VMT may share anonymous, aggregate data with advertising, business or promotional partners. Notwithstanding any opt out of receiving promotional information by the user, VMT reserves the right to contact a subscriber regarding account status, changes to the subscriber agreement and other matters relevant to the underlying service and/or the information collected.

Disclosure of Information
VMT shall not disclose user information or the contents of e-mail received from visitors to except: (a) in the course of normal maintenance, operation and use of by and parties with whom it has contracted to provide certain services in connection with the site (e.g. the broadcasting of security alerts or updates) and its systems; (b) when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) VMT rights or property, other users, or anyone else that could be harmed by such activities; (c) as specified by the sender of such e-mail; (d) as required by law; or (e) as otherwise specified by Virtual Management Technologies on

Use of Cookies
This site uses cookies for some interactive features. Cookies are specific types of information that a web site transfers to a user's computer hard drive for record-keeping purposes. Cookies make the use of a web site easier by, for example, saving passwords and preferences while a visitor is at the site. We do not use cookies to identify specific individuals except in the case of activity. The site never uses cookies to retrieve personally identifiable information from your computer that was not originally sent in a cookie. Users should be aware that VMT cannot or does not control the use of cookies or the resulting information by third parties hosting data for VMT. Most browsers will automatically accept cookies. You can set your browser or Internet security appliance to reject cookies. Please be advised that some parts of the web site may not function properly if the cookies are rejected.

Cookies are also used to track information about how and when visitors use the site and to see which areas are popular and which are not. Many improvements and updates to the site are based on such data as the total number of visitors and pages viewed, which information is provided through the use of cookies.

Links may contain links to other sites. VMT cannot control and is not responsible for the privacy practices of such other sites. VMT encourages users to be aware when they leave and to read the privacy statements of each web site they visit. This Privacy Policy applies only to information collected by the VMT web site.

Policy Acceptance
The foregoing policies are effective as of February, 2009. VMT reserves the right to change this policy at any time. This statement and the policies outlined herein are not intended to and do not create any contractual or other legal rights in or on behalf of any party.

By using this site you signify your assent to the VMT Privacy Policy. If you do not agree to this policy, please do not use our site. Your continued use of following the posting of changes to these terms will mean you accept those changes.

Notification of Policy Changes
If Virtual Management Technologies changes its Privacy Policy those changes will be posted on the home page so users are always aware of what information VMT collects, how the information is used, and under what circumstances, if any, the information may be disclosed.

B.  Safe Harbor Privacy Policy

Virtual Management Technologies complies with the U.S.-EU Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries. VMT has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view VMT's certification, please visit

Virtual Management Technologies protects individually identifiable information as follows:

Virtual Management Technologies will not sell, trade, or disclose to third parties any individually (either client or VMT employee) identifiable information, derived from the use of any VMT service, (except as required by subpoena, search warrant or other legal process or in the case of imminent physical harm to the customer or others). When VMT uses other agents, contractors or companies to perform services on its behalf, VMT will ensure that the company protects the individually identifiable information consistent with this policy.

Virtual Management Technologies has implemented technology and security features and strict policy guidelines to safeguard the privacy of identifiable information from unauthorized access or improper use, and we will continue to enhance our security procedures as new technology becomes available.

E-Mail Contents:
The company will not read or disclose to third parties private e-mail communications that are transmitted using VMT services except as required to operate the service or as otherwise authorized by law.

Improper Conduct:
Virtual Management Technologies may use individually identifiable information to investigate and help prevent potentially unlawful activity or activity that threatens the network or otherwise violates the customer agreement for that service.

Account Information:
Virtual Management Technologies honors requests from clients for changes in account information, such as name and password and will correct any such information that is inaccurate.

Safe Harbor:
The United State Department of Commerce and the European Commission have agreed on a set of data protection principles and frequently asked questions (FAQ) to enable U.S. companies to satisfy European Union (EU) law requirements for adequate protection of personal information transferred from the EEA to the United States. Virtual Management Technologies, Inc. adheres to the Safe Harbor Principles outlined below.

Privacy Principles:
The privacy principles in this policy are based on the Safe Harbor Principles.

Notice and Choice:
Virtual Management Technologies does not collect personal information directly from individuals in the EU. Personal information may exist in e-discovery information that is provided to Virtual Management Technologies Inc, from an EEA organization for processing. To the extent permitted in the Safe Harbor Agreement, we reserve the right to process personal information in the course of providing managed services to our clients without the knowledge of individuals involved.

Onward Transfers and Disclosures to Agents:
Virtual Management Technologies will not knowingly disclose an individual’s personal information to third parties, except when one or more of the following conditions is true:

    • We have the individual’s permission to make the disclosure.
    • The disclosure is required by law or professional standards.
    • The information in question is publicy available.
    • The disclosure is reasonably necessary for the establishment or defense of legal claims.

Data Security:
Virtual Management Technologies takes data security seriously and has put in place appropriate physical, electronic, and procedures to safeguard and secure the information we process.

Data Integrity:
Virtual Management Technologies will use personal information only in ways that are compatible with the purposes for which it was collected, which is in the confines of e-discovery usage.

Upon request, Virtual Management Technologies will grant individuals reasonable access to personal information that it holds about them. In addition, VMT will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete.

Virtual Management Technologies utilizes the self-assessment approach to assure its compliance with our privacy statement. VMT periodically verifies that the policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented, and in conformity with the Safe Harbor Principles.

To learn more about the Safe Harbor program, and to view Virtual Management Technologies' certification, please visit

Changes in Practices:
Virtual Management Technologies will keep this policy current and will inform you of any changes that we make.

Contact Information

Virtual Management Technologies welcomes your comments regarding this privacy statement. Please contact us at:

Virtual Management Technologies
13560 Morris Road
Suite 1000A
Alpharetta, GA 30004